Job Description

Job Description and Duties

Telework is available.

Join the California Department of Technology and play a pivotal role in advancing California’s digital future by providing administrative support to the State Chief Information Officer and executive leadership team. As an Executive Support Analyst, you’ll engage in high-impact work that helps drive innovation, shapes statewide technology policy, and ensures operational excellence across vital state programs. This is an exciting opportunity for a motivated professional to contribute to strategic initiatives that directly enhance government services for all Californians .

Under the direction of the Staff Services Manager II (SSM II), Administrative and Office Support Services within the Office of Administrative Services (OAS), the Associate Governmental Program Analyst (AGPA) is the Executive Support to the State Chief Information Officer (State CIO) and California Department of Technology (CDT) Director. The incumbent provides administrative consultative, analytical, and technical support and may assist the CDT Chief Deputies and Executive Management, when needed. The AGPA researches and makes recommendations to sensitive departmental program issues/inquires and enables the Director to effectively execute their responsibilities by delivering high-quality, efficient, and timely support across a broad range of functions. This includes performing complex and varied analytical and technical tasks with minimal supervision, encompassing personnel, fiscal and budgeting processes, process improvement recommendations, report and dashboard development, IT acquisitions and contracts, and project tracking to ensure operational excellence and informed decision-making. The AGPA successfully communicates with individuals from the Governor’s Office, Legislature, State agencies and departments, general public, and the private sector.

Telework
This position is eligible for a hybrid work schedule within California based on departmental policy and operational needs. The telework policy is subject to change depending on business needs, and/or reporting to the work site may be required with minimal notification given. Pursuant to Executive Order, effective July 1, 2025, employees in this position will be required to report to the work site a minimum of two (2) days per week, increasing to four (4) days per week effective July 1, 2026. The specific on-site days will be determined by the department based on operational requirements.

Visa Sponsorship
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

You will find additional information about the job in the .

Working Conditions

CA Residency: Candidates who reside outside of the State of California may be admitted to the job interview. However, upon a job offer, candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.

• Appropriate attire for professional office environment.
• Occasional on-site support per business need.
• Functions effectively in an automated environment. Use of PC and related software applications at a workstation.
• Use of PC and related software applications at a workstation.
• Occasional travel to other CDT locations may be required

Special Requirements

Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed state application (STD. 678) – For exam use only.

Please do NOT include your Social Security Number on any of the submitted documents.

Must pass a fingerprint background criminal record check completed by the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

All interested applicants are required to submit a Statement of Qualifications (SOQ). You must provide direct responses to each of the numbered items listed below. Each individual response must be numbered and include the full text of the numbered items prior to your response. Please include specific examples of your education, training, and/or experience. Limit your SOQ to a maximum of one (1) page, 1 inch margin, single-spaced, twelve-point Arial font.

1. Based on the desirable qualifications specified in this duty statement, please state how you apply analytical acumen and problem-solving skills to effectively manage tight schedules and meet urgent deadlines for your Executive customer”. (Please include any organizational/communication tools used to achieve this.)

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Proficient in Microsoft Office Suite.
• Ability to develop administrative/business processes and procedures with strong business writing skills.
• Good communication and interpersonal skills for successful collaboration with staff and management at all levels.
• Ability to multitask and prioritize with strong time management skills in a fast-paced high demanding environment to meet deadlines.
• Knowledge of procedures and best practices in Human Resources, Fiscal and Contracting.
• Experience in statistical and research methods.
• Ability to analyze information and situations, reason logically, identify and solve problem, draw valid conclusions, and develop effective solutions.
• Ability to handle sensitive assignments with tact, diplomacy and confidentially.
• Ability to establish and maintain cooperative working relationships.
• Ability to carry out assignments without detailed instructions.
• Ability to work with all levels of staff within CDT, and other agencies or departments.
• A bility to adapt to shifting priorities and demands, while still meeting deadlines. 
• Knowledge of office management principles, methods, and procedures.
• Reliable and punctual.
• Strong organizational skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Instructions

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Applicants who wish to submit hard copy applications shall use the most current version of the State Application (STD. 678) revised 10/2023. The position number and job control number must be identified in the job title line of the STD 678 (these numbers will auto-populate in the job title of the STD 678 if submitting an electronic application through CalCareers Account). The hard copy application MUST be signed. Applicants who fail to submit the most current version of the STD. 678 may be disqualified.

Note: Applications MUST include the “From dates“ and “To” dates, “Hours Per Week”, and “Duties Performed” fields for all job listed in the “Employment History” fields, and contact names and phone numbers of supervisors. State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Applications that are submitted blank will be considered incomplete. Reference to a resume in place of a description of the duties will not be accepted. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Please note that the CalCareer system will not allow you to make changes to your application information once it is submitted. For all other questions regarding your CalHR CalCareer account, you may contact the CalCareer Unit at (866) 844-8671.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Required. Please see “Special Requirements” section for further information.

Job Tags

Permanent employment, Full time, Work at office, Remote work, Visa sponsorship, Work visa, Shift work, 2 days per week,

Similar Jobs